Job Title: Office Manager
Reports to: Divisional Director
Direct Reports: None
Main Purpose of the Job
Pell Frischmann are creating a new office in Edinburgh and are looking for experienced and energetic candidates. We are seeking a highly organised and efficient individual to support our new Edinburgh team. The successful candidate will act as Office Manager and assistant to the Divisional Director.
Main Duties and Responsibilities;
Manage, coordinate and maintain calendar of the Divisional Director including appointments, meetings and travel.
Responsible for organising of internal and external meetings on behalf of the Divisional Director ensuring all necessary requirements are made.
Assist with the production of financial management documents and reports.
Assist in setting up of projects and compliance to company procedures.
Provide executive and administrative support to the technical team.
Responsible for organising team travel and logistics.
Monitor and respond to incoming communications.
Secretarial and report formatting support for the wider technical team.
Communicating and co-ordinating important updates, Health & Safety notifications, and local monitoring and reporting for the Quality Management systems.
Structure the team calendars.
Manage the office environment.
What Qualifications, Experience & Skills are Essential or Preferred to be successful in the role?
· Ideally a minimum of 5 years equivalent experience
· Previous experience of an engineering organisation
· Communication skills; Verbal & Written
· Judgement and problem solving
· Attention to detail and high level of accuracy
· Excellent work and time management skills
· Able to work on own initiative and with integrity